For the 2024 – 2025 School Year
Board of Directors: Contact Info
| Position | Name | |
|---|---|---|
| President | Julie Slater | SJLES.PTAmail@gmail.com |
| Vice President 1 | Christian Buzzerd | SJLES.PTA.VP1@gmail.com |
| Vice President 2 | ||
| Treasurer | Claire Mathews | SJLEStreasurer@gmail.com |
| Recording Secretary | ||
| Corresponding Secretary | Sarah Day | SJLES.PTAcommunications@gmail.com |
| PTACHC Representatives | ||
Board Position Descriptions
PTA President
- Lead PTA Meetings
- Check-in with Committee Chairs about the progress of programs and events
- Set the Calendar of Events (with Principal and member feedback)
- Provide feedback to Treasurer to help create the budget
- Collaborate with Corresponding Secretary and review communication sent to the community
- Coordinate discussions with Board members and/or General Membership relating to feedback and consensus for operational changes
- Reserve School Property spaces for PTA events through the County EMS (Event Management System)
- Sign all contracts for PTA funded activities
- Presentation at Back to School Night to explain our mission
- See President Document here
Vice President
- Assist President as needed
- Work with all committees along with President to be a central point of contact
- Reviews all vendor contracts
- Liaise with our insurance company to ensure we are following their policies and requirements
- Manages processes relating to Education Enrichment Program
- See VP Document here
Treasurer
- Prepare the budget in collaboration with feedback from the Board
- Properly receive, deposit, and disperse funds according to the bylaws and approved budget
- Share the treasurer’s report at each PTA meeting
- Pay all authorized PTA financial obligations
- Prepare and submit forms (for taxes, insurance, etc)
- Maintain records, prepare and arrange for financial review
- Retain financial documents
- Training available from PTACHC (PTA Council of Howard County)
- See Treasurer Document here
Recording Secretary
- Records minutes for all PTA meetings
- Helpful things to include in the minutes are:
- Attendance
- Results of any voting
- Action items
- Helpful things to include in the minutes are:
- Sends minutes to Website Admin so they can be added to the PTA website
Corresponding Secretary
- Handles communication to the school community
- Upcoming info onto PTA Facebook page
- Write PTA updates to be emailed to school
- Notify website administrator of posts to add to PTA website
- Assists Committee Chairs with creating flyers on occasion
- See full Step-by-Step Job Guide here
PTACHC Representatives
- Attend PTACHC (PTA Council of Howard County) meetings once a month
- Provide updates to the SJLES membership at monthly meetings
Non-Board Position Descriptions
Volunteer Coordinator
- Create Sign-Up Geniuses as needed for events and programs
- Update and Manage Volunteer List
- Send information to addresses on Volunteer List, highlighting if there is a specific need
- Communicate volunteer info to local student groups (MHHS, NHS, Scouts, etc)
- Help single-day volunteers understand their job for the event
- See Volunteer Document here
Committee Chairs
- Plan specific aspects and details for the event/program
- Communicate plans with President/VP
- Coordinate with any possible vendors
- Create flyers/forms for the event/program
- Communicate with Volunteer Coordinator for volunteer needs
- Communicate information to Corresponding Secretary to disperse
- See Information for Committees Document here
- See Event/Programs Guides here
Grants Coordinator
- Seek out and apply for grants that can benefit the students of SJLES